Problem Statement
- Lack of transparency and inefficiency in hiring operations
- Nil/manual applicant source tracking
- Difficulty in filtering candidates based on custom requirements and filters.
Objective
Our New York based client, XT Care, a leading home health care agency, faced challenges related to transparency and efficiency in their hiring operations. The company lacked a systematic approach to applicant tracking, struggled to identify suitable candidates based on custom requirements, and experienced difficulties in tracking the source of applications. The objective was to address the issues and optimize the overall efficiency and transparency of the hiring process.
Platform & TechStack :
CATEGORY: Application Development
Tech: Vue.Js, node.Js, Redis, MySQL
LAUNCH ENV.: Web based
Execution
- HR/ATS system specific for applicant tracking.
- System allows ease of communication b/w stakeholders and applicants through automated emails/sms
- Accurately track source of applications through job boards and allow for manual creation of applications.
- Easily track pending actions on application
- Ease of reapplicant tracking and duplicate applications
- Easily create pre-interview/pre-assessment questionnaire and create custom filters based on questions
Key Features
HR/ATS System
A strategic decision was made to develop a specialized HR/ATS (Applicant Tracking System) integrated into their website. This system would serve as the central hub for managing all aspects of the hiring process.
Automated Communication
The implementation of automated communication mechanisms, including email and SMS notifications, was prioritized to facilitate seamless interactions between HR, hiring managers, and applicants. This approach aimed to eliminate communication gaps and enhance responsiveness.
Source Tracking
A critical component was the integration of advanced source tracking capabilities. This involved the automated capture of applicant sources from job boards and allowed for manual entry when necessary, ensuring precise data collection.
Pending Action Tracking
The system was designed to offer comprehensive tracking of pending actions associated with each application. This functionality guaranteed that no critical tasks or follow-ups were overlooked.
Reapplicant Tracking
A feature for efficient reapplicant tracking and the detection of duplicate applications was introduced. This safeguarded data integrity and streamlined candidate management.
Custom Filters
The system provided the capability to generate customized questionnaires and filters based on applicant responses, enabling tailored screening and evaluation processes.
What we have done
Through this technically advanced product design, we could contribute to XT Care's increased efficiency on multiple fronts. The hiring process was made substantially more accessible and trackable, reducing administrative overhead and ensuring a more efficient workflow. The enhanced traceability and transparency improved decision-making and accountability within the hiring process. The implementation of a unified system consolidated applicant data, reducing errors, and providing a single source of truth for hiring operations.
20K+
Monthly Candidate Processing Capability
2.5K+
Manhours saved annually
24
Hours Or less for employee adoption and training
Awards
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